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2007 AREERA Annual Report Summary and Key Pointers for Preparing the 2008 Report


Can you talk a little about how the various states collecting the information relating to outcomes? Can you talk a little about how the various states collect outcomes?

Response: States vary widely in how they collect information relating to outcomes.  Many have State reporting systems where data is input by field personnel and state specialists.  Others get write-ups from their staff.  This has been a topic for discussion at the last two Annual Administrative Officers Conferences held each spring.  We plan on having two more states discuss how they collect information for the 2008 Annual Report at the February 2009 Reporting Web Conference.  Plus, we expect this to be a topic at the next Administrative Officers Conference as well.


After being away from this for 6 years, I've been hired to do AR/POW.  In reviewing what has been done in the past couple of years, and looking at the slides just now, does the report include the state match to formula Smith-Lever dollars?  It seems to me that it's a challenge for faculty and staff just to report on the Smith-Lever portion.  Any advice will be helpful.

Response: The state match is included when planning and reporting in the State Plan of Work and Annual Report of Accomplishments.  We also as if you are also using funds other than the federal formula grants or state match.  The rule of thumb is; if you are spending one of the four formula grants (Hatch, Smith-Lever 3b&c, Evans-Allen, 1890 Extension) on a program and outcomes, it should be reported.  But also include the amount of the state match and other funds for the planned program.


The narrative examples you used did not seem to follow the format used in the reporting software, it seems that you used just the third section.  Will we be still asked for the three sections to complete a narrative? and if so are all three sections used?

Response: All three sections are used.  The examples I gave were paraphrased from the information we received.  Some of the examples also included information from one or more of the other sections, but were boiled down to one paragraph.  When we take information from the database to use in our reports, we do whittle down the verboseness to fit how we need to report.  The examples were from how we used them for reporting in the budget.  There are other reports, such as the ones that our Communications staff does that uses all three sections in their publications.


What processes, if any, will be used to verify results data or conclusions expounded in impact reports?  Several of the examples you used raised some questions, in my mind at least, about the validity of the data and/or conclusions.  Will the results be used "as is" or will there be some confirmation process?

Response: We trust these outcomes have been vetted at the state level and use them as they are reported.


Will those meetings that you have with a few of the states each year, mentioned by Bart, address that issue about helping to verify impact data by asking the states how they collected the evaluation data in the impact reports?  It seems like that activity would be a good opportunity to see if the data collection processes being used are legitimate.

Response: This is a part of the discussion that we ask the states to address when giving their presentations each year at the Administrative Officers Conference.  If we also have a couple of States to talk about how they collect information related to outcomes at a future Reporting Web Conference, we will also ask those presenters to address how they verify impact data at the state level.

Introduction to the Partnership Dashboard


When do you expect to have the dashboard available?  This would be very helpful for working on the plan of work.


We expect the Partnership Dashboard (Without Plan of Work) to go into production in mid-December 2008.  We expect to have a version of the Partnership Dashboard (With Plan of Work Integration) ready for by the end of March 2009.